How to Share Screen on Microsoft Teams with 3 Steps

Join a Meeting

It is reasonably apparent that you will need to join a meeting on Microsoft Teams before sharing information with them.

Share Information

To begin sharing information with your fellow attendees, click on the Share button in the top right-hand corner of the screen. This will bring up a small menu of sharing options.

Choose what you want to share

There are several options when sharing your screen. When sharing what is on your PC with others, you can choose one of several options. 

Before you begin sharing items, take a second to consider what hardware each of your attendees is using. Think for a second about the fact that you may be looking at, for example, an Excel spreadsheet on a full-size monitor – will your colleague looking at it on a laptop be able to read the text?

Be aware of the limitations of sharing items and how they look on other types of hardware. 

Let’s briefly look at the sharing options:

– Desktop: This will share your entire desktop. It is beneficial when training someone to use new software or any task requiring the whole desktop.

– Window: This is self-explanatory. You will only share the active window and nothing else.

– PowerPoint: This will share a PowerPoint presentation and nothing else. In this presentation, you can retain control, or you can share control. Sharing control is helpful if there is more than one presenter for a particular presentation. The control of the slides can move from one presenter to another.

– Whiteboard: This gives a space on the screen with crayons of several colors. All members of the meeting can select a crayon and draw on the whiteboard. This is excellent for brainstorming ideas or explaining specific points.